INFORMATION FOR ORDERING OFFICES
SPECIAL NOTICE TO AGENCIES
Small Business Participation
SBA strongly
supports the participation of small business concerns in the
Federal Supply Schedules Program.
To enhance Small Business Participation SBA policy
allows agencies to include in their procurement base and
goals, the dollar value of orders expected to be placed
against the Federal Supply Schedules, and to report
accomplishments against these goals.
For orders
exceeding the micropurchase threshold, FAR 8.404 requires
agencies to consider the catalogs/pricelists of at least three
schedule contractors or consider reasonably available
information by using the GSA Advantage!™ on-line shopping
service (www.fss.gsa.gov).
The catalogs/pricelists, GSA Advantage!™ and the
Federal Supply Service Home Page (www.fss.gsa.gov) contain
information on a broad array of products and services offered
by small business concerns.
This
information should be used as a tool to assist ordering
activities in meeting or exceeding established small business
goals. It should
also be used as a tool to assist in including small, small
disadvantaged, and women-owned small businesses among those
considered when selecting pricelists for a best value
determination.
For orders
exceeding the micropurchase threshold, customers are to give
preference to small business concerns when two or more items
at the same delivered price will satisfy their requirement.
1. GEOGRAPHIC
SCOPE OF CONTRACT
48 Contiguous states,
District of Columbia, Alaska, Hawaii, Puerto Rico
2. CONTRACTOR’S
ORDERING ADDRESS AND PAYMENT ADDRESS
Ordering Address:
McLaughlin Research Corporation
P.O. Box 4132
Middletown, RI 02842-0015
(800) 556-7154
Payment Address: McLaughlin Research Corporation
130 Eugene O’Neill Drive
Suite 200
New London, CT 06320
(860) 447-2298
Contractors
are required to accept the Government purchase card for
payments equal to or less than the micro-purchase threshold
for oral or written delivery orders.
Government purchase cards will be acceptable for
payment above the micro-purchase threshold. In addition, bank account information for wire transfer
payments will be shown on the invoice.
The
following telephone number(s) can be used by ordering agencies
to obtain technical and/or ordering assistance:
(800) 556-7154
3.
LIABILITY FOR
INJURY OR DAMAGE
The
Contractor shall not be liable for any injury to Government
personnel or damage to Government property arising from the
use of equipment maintained by the Contractor, unless such
injury or damage is due to the fault or negligence of the
Contractor.
4.a.
STATISTICAL DATA FOR GOVERNMENT ORDERING OFFICE COMPLETION OF STANDARD
FORM 279
Block 9: G.
order/modification: Under
Federal Schedule
Block 16: Data
Universal Numbering System (DUNS) number:
04-469-7373
Block 30: Type
of Contractor: B.
Small Business
A. Small
Disadvantaged Business
B. Other
Small Business
C. Large
Business
G. Other
Nonprofit Organization
L. Foreign
Contractor
Block 31: Woman-Owned
Small Business: Yes
Block 36: Contractor’s
Taxpayer Identification Number (TIN):
13-1878945
4.b.
CAGE CODE: 3A051
Contractor has registered with the Central Contractor
Registration Database.
5.
FOB DESTINATION
6.
DELIVERY SCHEDULE
a.
TIME OF DELIVERY:
The Contractor shall deliver to destination within the
number of calendar days after receipt of order (ARO), as set
forth below:
SPECIAL ITEM NUMBER
DELIVERY TIME (Days ARO)
132-51
As negotiated between MRC and ordering activity
b.
URGENT REQUIREMENTS:
When the Federal Supply Schedule contract delivery
period does not meet the bona fide urgent delivery
requirements of an ordering agency, agencies are encouraged,
if time permits, to contact the Contractor for the purpose of
obtaining accelerated delivery.
The Contractor shall reply to the inquiry within 3
workdays after receipt. (Telephonic
replies shall be confirmed by the Contractor in writing.)
If the Contractor offers an accelerated delivery time
acceptable to the ordering agency, any order(s) placed
pursuant to the agreed upon accelerated delivery time frame
shall be delivered within this shorter delivery time and in
accordance with all other terms and conditions of the
contract.
7.
DISCOUNTS:
Prices shown are NET prices, Basic Discounts have
been deducted.
a. Prompt
Payment: Net
30 days from receipt of invoice or date of acceptance, whichever
is later.
b. Quantity:
None
c. Dollar
Volume: None
d. Government
Educational Institutions:
Government Educational Institutes are offered the same
discounts as all other Government customers.
e. Other:
None
8.
TRADE AGREEMENTS ACT OF 1979, AS AMENDED
All
items are U.S. made end products, designated country end
products, Caribbean Basin country end products, Canadian end
products, or Mexican end products as defined in the Trade
Agreements Act of 1979, as amended.
9. STATEMENT
CONCERNING AVAILABILITY OF EXPORT PACKING:
None.
10.
SMALL
REQUIREMENTS: The
minimum dollar value of orders to be issued is $100.00
11.
MAXIMUM ORDER
(MO): (All
dollar amounts are exclusive of any discount for prompt
payment.)
Special Item Number 132-51 - Information Technology (IT) Professional
Services
The
maximum dollar value per order for all IT Professional
services will be $500,000.
12.
USE OF FEDERAL
SUPPLY SERVICE INFORMATION TECHNOLOGY SCHEDULE CONTRACTS:
In accordance with FAR 8.404:
[NOTE:
Special ordering procedures have been established for
Special Item Numbers (SNs) 132-51 IT Professional Services and
132-52 EC Services; refer to the terms and conditions for
those SINs.]
Orders
placed pursuant to a Multiple Award Schedule (MAS), using the
procedures in FAR 8.404, are considered to be issued pursuant
to full and open competition.
Therefore, when placing orders under Federal Supply
Schedules, ordering offices need not seek further competition,
synopsize the requirement, make a separate determination of
fair and reasonable pricing, or consider small business
set-asides in accordance with subpart 19.5.
GSA has already determined the prices of items under
schedule contracts to be fair and reasonable.
By placing an order against a schedule using the
procedures outlined below, the ordering office has concluded
that the order represents the best value and results in the
lowest overall cost alternative (considering price, special
features, administrative costs, etc.) to meet the
Government’s needs.
a.
Orders placed at or below the micro-purchase threshold.
Ordering offices can place orders at or below the
micro-purchase threshold with any Federal Supply Schedule
Contractor.
b. Orders
exceeding the mirco-purchase threshold but not exceeding the
maximum order threshold. Orders should be placed with the Schedule Contractor that can
provide the supply or service that represents the best value.
Before placing an order, ordering offices should
consider reasonably available information about the supply or
service offered under MAS contracts by using the “GAS
Advantage!” on-line shopping service, or by reviewing the
catalogs/pricelists of at least three Schedule Contractors and
selecting the delivery and other options available under the
schedule that meets the agency’s needs.
In selecting the supply or service representing the
best value, the ordering office may consider—
(1) Special features of the supply or service
that are required in effective program performance and that are not provided by a comparable supply
or service;
(2) Trade-in considerations;
(3) Probable life of the item selected as
compared with that of a comparable item;
(4) Warranty considerations;
(5) Maintenance availability;
(6) Past performance; and
(7) Environmental and energy efficiency
considerations.
c.
Orders exceeding the maximum order threshold. Each
schedule contract has an established maximum order threshold.
This threshold represents the point where it is
advantageous for the ordering office to seek a price
reduction. In
addition to following the procedures in paragraph b, above,
and before placing an order that exceeds the maximum order
threshold, ordering offices shall—
(1) Review additional Schedule Contractors’
catalogs/pricelists or use the “GSA Advantage!” on-line
shopping service;
(2) Based upon the initial evaluation, generally
seek price reductions from the Schedule Contractor(s)
appearing to provide the best value (considering price and
other factors); and
(3) After price reductions have been sought,
place the order with the Schedule Contractor that provides the
best value and results in the lowest overall cost alternative.
If further price reductions are not offered, an order
may still be placed, if the ordering office determines that it
is appropriate.
NOTE: for
orders exceeding the maximum order threshold, the Contractor
may;
(1) Offer a new lower price for this requirement
(the Price Reductions clause is not applicable to orders
placed over the maximum order in FAR 52.216-19 Order
Limitations);
(2) Offer the lowest price available under the
contract; or
(3) Decline the order (orders must be returned in
accordance with FAR 52.216-19).
d.
Blanket purchase agreements (BPAs).
The establishment of Federal Supply Schedule BPAs
is permitted when following the ordering procedures in FAR
8.404. All
schedule contracts contain BPA provisions.
Ordering offices may use BPAs to establish accounts
with Contractors to fill recurring requirements.
BPAs should address the frequency of ordering and
invoicing, discounts, and delivery locations and times.
e.
Price reductions. In addition to the circumstances outlined in paragraph c,
above, there may be instances when ordering offices will find
it advantageous to request a price reduction.
For example, when the ordering office finds a schedule
supply or service elsewhere at a lower price or when a BPA is
being established to fill recurring requirements, requesting a
price reduction could be advantageous.
The potential volume of orders under these agreements,
regardless of the size of the individual order, may offer the
ordering office the opportunity to secure greater discounts.
Schedule Contractors are not required to pass on to all
schedule users a price reduction extended only to an
individual agency for a specific order.
f.
Small business. For
orders exceeding the micro-purchase threshold, ordering
offices should give preference to the items of small business
concerns when two or more items at the same delivered price
will satisfy the requirement.
g.
Documentation. Order should be documented, at a minimum, by identifying
the Contractor the item was purchased from, the item
purchased, and the amount paid.
If an agency requirement in excess of the
micro-purchase threshold is defined so as to require a
particular brand name, product, of feature of a product
peculiar to one manufacturer, thereby precluding consideration
of a product manufactured by another company, the ordering
office shall include an explanation in the file as to why the
particular brand name, product, or feature is essential to
satisfy the agency’s needs.
13. FEDERAL
INFORMATION TECHNOLOGY/TELECOMMUNICATIONS STANDARDS
REQUIREMENTS
Federal departments and agencies acquiring products
from this Schedule must comply with the provisions of the
Federal Standards Program, as appropriate (reference:
NIST Federal Standards Index).
Inquiries to determine whether or not specific products
listed herein comply with Federal Information Processing
Standards (FIPS) or Federal Telecommunication Standards
(FED-STDs), which are cited by ordering offices, shall be
responded to promptly by the Contractor.
13.1.
FEDERAL
INFORMATION PROCESSING STANDARDS PUBLICATIONS (FIPS PUBS):
Information Technology products under this Schedule
that do not conform to FIPS should not be acquired unless a
waiver has been granted in accordance with the applicable
“FIPS Publication.” FIPS
PUBS are issued by the U.S. Department of Commerce, National
Institute of Standards and Technology (NIST), pursuant to
National Security Act. Information
concerning their availability and applicability should be
obtained from the National Technical Information Service (NTIS),
5285 Port Royal Road, Springfield, Virginia 22161.
FIPS PUBS include voluntary standards when these are
adopted for Federal use.
Individual orders for FIPS PUBS should be referred to
the NTIS Sales Office, and orders for subscription service
should be referred to the NTIS Subscription Officer, both at
the above address, or telephone number (703) 487-4650.
13.2.
FEDERAL
TELECOMMUNICATIONS STANDARDS (FED-STDS):
Telecommunication products under this Schedule that do
not conform to FED-STDS should not be acquired unless a waiver
has been granted in accordance with the applicable
“FED-STD.” FED-STDS
are issued by the U.S. Department of Commerce, NIST, pursuant
to National Security Act.
Ordering information and information concerning the
availability of FED-STDS should be obtained from the GSA,
Federal Supply Service Section, 470 East L’Enfant Plaza,
Suite 8100, SW, Washington, DC 20407, telephone number (202)
708-9205. Please
include a self-addressed mailing label when requesting
information by mail. Information
concerning their applicability can be obtained by writing or
calling the U.S. Department of Commerce, NIST, Gaithersburg,
MD 20899, telephone number (301) 975-2833.
14. SECURITY
REQUIREMENTS
In the
event security requirements are necessary, the ordering
activities may incorporate, in their delivery order(s), a
security clause in accordance with current laws, regulations,
and individual agency policy; however, the burden of
administering the security requirements shall be with the
ordering agency. If
any costs are incurred as a result of the inclusion of
security requirements, such costs will not exceed ten percent
(10%) or $100,000, of the total dollar value of the order,
whichever is lesser.
15.
CONTRACT
ADMINISTRATION FOR ORDERING OFFICES
Any
ordering office, with respect to any one or more delivery
orders placed by it under this contract, may exercise the same
rights of termination as might the GSA Contracting Officer
under provisions of FAR 52.212-4 paragraphs (1) Termination
for the Government’s Convenience, and (m) Termination for
Cause (see c.1).
16. GSA
ADVANTAGE!
GSA Advantage!
is an on-line, interactive electronic information and ordering
system that provides on-line access to vendors’ schedule
prices with ordering information.
GSA Advantage! will allow the
user to perform various searches across all contracts
including, but not limited to:
(1)
Manufacturer;
(2)
Manufacturer’s Part Number; and
(3)
Product categories.
Agencies
can browse GSA Advantage! by accessing the Internet World Wide Web utilizing a
browser (ex.: NetScape).
The Internet address is http://www.fss/gsa/gov/.
17.
PURCHASE OF
INCIDENTAL, NON-SCHEDULE ITEMS
For
administrative convenience, open market (non-contract) items
may be added to a Federal Supply Schedule Blanket Purchase
Agreement (BPA) or an individual order, provided that the
items are clearly labeled as such on the order, all applicable
regulations have been followed, and price reasonableness has
been determined by the ordering activity for the open market
(non-contract) items.
18.
CONTRACTOR
COMMITMENTS, WARRANTIES AND REPRESENTATIONS
a. For
the purchase of this contract, commitments, warranties and
representations include, in addition to those agreed to for
the entire schedule contract:
(1) Time of delivery/installation quotations for
individual orders;
(2) Technical representations and/or warranties
of products concerning performance, total system performance
and/or configuration, physical, design and/or functional
characteristics and capabilities of a
product/equipment/service/software package submitted in
response to requirements which result in orders under this
schedule contract.
(3) Any representations and/or warranties
concerning the products made in any literature, description,
drawings and/or specifications furnished by the Contractor.
b. The
above is not intended to encompass items not currently covered
by the GSA Schedule contract.
19.
OVERSEAS
ACTIVITIES
The
terms and conditions of this contract shall apply to all
orders for installation, maintenance and repair of equipment
in areas listed in the pricelist outside the 48 contiguous
states and the District of Columbia, except as indicated
below:
Upon
request of the Contractor, the Government may provide the
Contractor with logistics support, as available, in accordance
with all applicable Government regulations.
Such Government support will be provided on a
reimbursable basis, and will only be provided to the
Contractor’s technical personnel whose services are
exclusively required for the fulfillment of the terms and
conditions of this contract.
20.
YEAR 2000
WARRANTY - COMMERCIAL SUPPLY ITEMS
(a)
As used in this clause, “Year 2000 compliant”
means, with respect to information technology, that the
information technology accurately processes date/time data
(including, but not limited to, calculating, comparing and
sequencing) from, into, and between the twentieth and
twenty-first centuries, and the years 1999 and 2000, and leap
year calculations, to the extent that other information
technology used in combination with the information technology
being acquired, properly exchanges date/time data with it.
(b)
The Contractor shall warrant that each hardware,
software, and firmware product delivered under this contract
shall be able to accurately process date time data (including,
but not limited to, calculating, comparing, and sequencing)
from, into, and between the twentieth and twenty-first
centuries, including leap year calculations, when used in
accordance with the product documentation provided by the
Contractor, provided that all products (e.g. hardware,
software, firmware) used in combination with
products properly exchange date time data with it.
If the contract requires that specific listed products
must perform as a system in accordance with the foregoing
warranty, then that warranty shall apply to those products as
a system. The
duration of this warranty and the remedies available under
this warranty shall include repair or replacement of any
product whose non-compliance is discovered and made known to
the Contractor in writing within ninety (90) days after
acceptance (installation is considered acceptance).
The Contractor may offer an extended warranty to the
Government to include repair or replacement of any product
whose non-compliance is discovered and made known to the
Contractor in writing at any time prior to June 1, 2000,
or for a period of 6 months following acceptance
(installation is considered acceptance) whichever is later.
Nothing in this warranty shall be construed to limit
any rights or remedies the Government may otherwise have under
this contract with respect to defects other than Year 2000
performance.
21.
BLANKET PURCHASE
AGREEMENTS (BPAs)
Federal
Acquisition Regulation (FAR) 13.2-1(a) defines Blanket
Purchase Agreements (BPAs) as “...a simplified method of
filling anticipated repetitive needs for supplies or services
by establishing ‘charge accounts’ with qualified sources
of supply.” The
use of Blanket Purchase Agreements under the Federal Supply
Schedule Program is authorized in accordance with FAR
13.202(c)(3), which reads, in part, as follows:
“BPAs
may be established with Federal Supply Schedule Contractors,
if not inconsistent with the terms of the applicable schedule
contract.”
Federal
Supply Schedule contracts contain BPA provisions to enable
schedule users to maximize their administrative and purchasing
savings. This
feature permits schedule users to set up “accounts” with
Schedule Contractors to fill recurring requirements.
These accounts establish a period for the BPA and
generally address issues such as the frequency of ordering and
invoicing, authorized callers, discounts, delivery locations
and times. Agencies
may qualify for the best quantity/volume discounts available
under the contract, based on the potential volume of business
that may be generated through such an agreement, regardless of
the size of the individual orders.
In addition, agencies may be able to secure a discount
higher than that available in the contract based on the
aggregate volume of business possible under a BPA.
Finally, Contractors may be open to a progressive type
of discounting where the discount would increase once the
sales accumulated under the BPA reach certain prescribed
levels. Use of a
BPA may be particularly useful with the new Maximum Order
feature. See the
Suggested Format, contained in this Schedule Pricelist, for
customers to consider when using this purchasing tool.
22.
CONTRACTOR TEAM
ARRANGEMENTS
Federal
Supply Schedule Contractors may use “Contractor Team
Arrangements” (see FAR 9.6) to provide solutions when
responding to a customer agency requirements.
The policy and procedures outlined in this part will
provide more flexibility and allow innovative acquisition
methods when using the Federal Supply Schedules.
See the additional information regarding Contractor
Team Arrangements in this schedule Pricelist.
132 Johnnycake Hill Road
Middletown, RI 02842
Voice 401-849-4010, 800-556-7154,
Fax 401-847-9716
E-mail
mrc@mrcds.com
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